Building Division Assistant Jobs in Canada 2026 – Apply Now

City of Hamilton is located in Hamilton, Ontario. The organisation is presently accepting applications for the position of Building Division Assistant. We are looking for a self-disciplined character with brilliant interpersonal skills. The chosen applicant will be required to be part of the team and commence their responsibilities as quickly as possible. This is a temporary full-time role for 12 months with a hybrid work arrangement, with an estimated income of CAD $25–$33 per hour, depending on qualifications, experience, skills, and applicable employment terms.

Details of Building Division Assistant Jobs:

• Employer Name: City of Hamilton
• Position: Building Division Assistant
• Salary: $25–$33 per hour
• Employment type: Temporary, Full-Time (12 months)
• Hours of Work: 35 per week
• Location: Hamilton, Ontario

Job Description:

• The candidate will be responsible for performing confidential and non-confidential secretarial responsibilities such as word processing, scheduling board meetings, relaying messages, and processing mail.
• The candidate must deal with contributors of the public by means of smartphone and in person, identify their desires and refer them to the gorgeous supply for resolution.
• The candidate will acquire and reply to enquiries and complaints from staff, the public and other departments and receive clients at the counter.
• The candidate will be responsible for receiving urgent information about hazardous buildings and dispatching appropriate personnel to the scene.
• The candidate will interact correctly with other divisions in the Planning and Economic Development Department, other Departments, organizations, and groups when presenting and exchanging information.
• The candidate will be accountable for typing and word processing frequent and private correspondence, reports, types, and legal archives from replica and dictated notes, compiling statistical data, growing macros, and making ready meeting agendas, archives, and minutes.
• The candidate will be accountable for preparing felony documents, consisting of Building Code Orders, Property Standards Orders, Will-Say Statements, and Summons, to initiate court docket action.
• The candidate will be responsible for getting into and retrieving records and generating reports from a computer-based data machine and microfiche files.
• The candidate will be accountable for coordinating travel and arranging lodging for conferences and education seminars and completing thorough follow-up.
• The candidate will be accountable for processing outgoing mail and preparing and documenting registered mail.
• The candidate will be responsible for reporting daily absences to the department consultant and maintaining holiday records.
• The candidate will be accountable for coordinating schedules, arranging appointments, and reserving assembly rooms.
• The candidate will be accountable for requisitioning and keeping the stock of office supplies and security equipment.
• The candidate will be accountable for keeping and updating protection releases/reduction of securities of Development Agreements and Subdivisions.
• The candidate will be accountable for retaining and updating the office filing system, consisting of correspondence and property files.
• The candidate will be responsible for conducting property research and supporting property owner statistics on Amanda and Vaitech software programs.
• The candidate will be responsible for coaching staff.
• The candidate will work in accordance with relevant Health and Safety rules and all City of Hamilton corporate and departmental insurance policies and processes related to Occupational Health and Safety.
• The candidate must operate extra responsibilities as assigned that are without delay associated with the main responsibilities of the job.

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Requirements for Building Division Assistant Jobs in Canada:

• The candidate has to have enterprise workplace experience associated with the responsibilities above, commonly obtained thru a combination of secretarial and administrative guides and applicable work experience.
• The candidate should possess great interpersonal skills and the ability to relate to elected officials, peers, superiors, and the general public with tact and professionalism.
• The candidate must possess initiative, suitable judgment, and the potential to provide guidance and take a management role when necessary.
• The candidate should be comfortable working in a computerized environment and have exceptional laptop skills with intermediate knowledge of Microsoft Word, Excel & Outlook.
• The candidate must exhibit work-related inputting and manipulating data with pace and accuracy at an intermediate level.
• The candidate has to possess superb grammar and spelling skills.
• The candidate ought to demonstrate the potential to research records from statistics and prison documents.
• The candidate must follow all Health and Safety policies and practices for this position and the workplace.

Benefits of Building Division Assistant Jobs:

• Competitive Salary: Earn an eye-catching hourly wage primarily based on qualifications, experience, and applicable employment terms.
• Full-Time Employment: Full-time work provides consistent hours and valuable professional experience.
• Hybrid Work Arrangement: A hybrid timetable can supply flexibility by combining remote and in-office work, where applicable.
• Job Stability: Administrative roles in municipal services can provide valuable experience in the public sector.
• Professional Development: Employees can improve administrative, organizational, communication, and customer-service skills.
• On-the-Job Training: Workers might also receive coaching on municipal procedures, building-related processes, records, and administrative systems.
• Administrative Experience: The function gives realistic experience in documentation, scheduling, correspondence, statistics entry, and office coordination.
• Career Growth: Experience can help future opportunities in municipal administration, construction services, planning, and associated fields.
• Team Environment: Employees work with construction officials, administrative staff, contractors, applicants, and other municipal professionals.
• Public-Sector Experience: Working with the City of Hamilton can provide a valuable journey in municipal government operations.
• Transferable Skills: Communication, organization, time management, computer, and customer-service skills can be beneficial throughout many administrative careers.
• Employee Benefits: Depending on employment phrases and eligibility, personnel may also receive holiday provisions, health coverage, pension benefits, or different place of work benefits.

How to Apply:

If you are interested in applying, please submit your application through the supplied channels or options.

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Conclusion:

Building Division Assistant jobs in Canada can grant a treasured opportunity for candidates searching for administrative experience in municipal services. The position presents full-time employment, hybrid work flexibility, professional development, and possibilities to construct capabilities in communication, organization, documentation, and customer service. Candidates ought to carefully overview the qualifications, salary, employment terms, and utility necessities earlier than applying.

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